Overview
The Automatic Hiring Workflow helps recruiters process applicants with less manual effort. TalentLabs can automatically move candidates through stages based on rules, screening answers, assessment results, AI interview outcomes, or recruiter-defined criteria.
This workflow is useful for high-volume hiring or roles with clear evaluation criteria.
When to use an automatic workflow
Use an automatic workflow when:
You expect many applicants
The role has clear skill requirements
You want faster screening
You use assessments or AI interviews
You want consistent candidate evaluation
Your team wants to reduce repetitive manual review
Common automatic workflow stages
A typical automatic workflow may include:
Stage | Purpose |
Application Received | Candidate submits an application |
Eligibility Screening | System checks basic requirements |
Skills Assessment | Candidate completes a test or task |
AI Interview | Candidate completes an AI-led interview |
Auto-Shortlisting | System ranks or filters candidates |
Recruiter Review | Recruiter reviews recommended candidates |
Final Decision | Recruiter or hiring manager makes the final decision |
Creating an automatic workflow
To create one:
Go to Jobs.
Create a new job or open an existing draft.
Go to Hiring Workflow.
Select Automatic Workflow.
Choose the stages you want to include.
Set rules for each stage.
Review the workflow.
Save and publish the job.
Setting screening rules
Screening rules help the system identify candidates who meet basic requirements.
Examples:
Minimum education level
Required years of experience
Required technical skills
Work authorization
Location eligibility
Availability date
Assessment score threshold
Use clear rules. Avoid overly strict filters unless the requirement is genuinely essential.
Assessment automation
You can configure TalentLabs to automatically send assessments to candidates who pass the initial screening stage.
Assessment settings may include:
Assessment type
Passing score
Time limit
Number of attempts
Deadline
Reminder messages
Auto-rejection rules
Auto-shortlisting rules
AI interview automation
If enabled, TalentLabs can invite candidates to complete an AI interview.
The AI interview may evaluate areas such as:
Communication clarity
Role understanding
Technical knowledge
Problem-solving approach
Behavioural responses
Job-specific competencies
Recruiters should still review final recommendations before making important hiring decisions.
Auto-shortlisting applicants
TalentLabs may automatically shortlist candidates based on configured rules.
For example:
Shortlist candidates with assessment scores above a set threshold
Move candidates with incomplete applications to a pending stage
Flag candidates who meet all required criteria
Reject candidates who fail mandatory eligibility questions
Reviewing automated results
To review results:
Go to the job.
Open Applicants.
Filter by Shortlisted, Recommended, or Needs Review.
Open each applicant profile.
Review their application, scores, and system notes.
Move the candidate forward, request more information, or reject.
Best practices
Do not rely only on automation for final hiring decisions. Use automation to organize and prioritize applicants, then apply human review for important decisions.
Test the workflow before launching a high-volume job.
Use reasonable thresholds. Overly strict rules may reject good candidates too early.